MINUTES OF A SPECIAL SESSION

OF THE TOM BEAN CITY COUNCIL

AUGUST 6, 2001

104 S BRITTON, TOM BEAN, TX  75489

http://home.texoma.net/~tombean

 

 

 

 

The City Council convened in Regular Session at 7:00 P.M., on Monday, August 6, 2001, in the City Council Chambers of Tom Bean City Hall, 104 S Britton, TOM BEAN, TX. Council Members present: Mayor Pro-Tem Terry Sorenson, Jerry Harris, Ruby Barnes; Honorable David Schaab declared a quorum: The Special Session of the City Council meeting commenced at 7:10 P.M. Jerry Harris opened the session with a word of prayer. 

 

Mayor David Schaab introduced a visitor from Texoma Area Solid Waste Authority, Dale Sissney, General Manager, Came to present a slide show for the company. (Meeting the Texoma Regions Solid Waste Needs*) Presentation was generally informing the city of the benefits of having access to a landfill, and the same cost of the surrounding cities.

The presentation was approximately 10 minutes.

 

The Mayor then asked for citizens present in the meeting, to open their discussion.

Citizen: Ted Jenkins opens his discussion on the list of citizens that contributed to a fund for rebuilding city hall. His question was where the money was and will it be used for what it was intentionally designed. Jerry Harris stated it was still in the bank, under control of the Tom Bean Chamber of Commerce. He then expressed his views on the City controlling the money. He suggested the City, and the Chamber have a meeting and discuss some action for the fund.

 

The next citizen participating in the meeting was Stan Woodruff; accompanied by Jerry Emrick, Lonnie Jones, and Lesa Walt. The primary concerns of these citizens were with the current water situation. The Mayor explained the reason for the emergency in the past few days were because of a pump. Then Mr. Woodruff said his concerns were mainly with the current plans for the future. Mayor Schaab then went on to explain the wheels in motion for repairs and plans for a new well. The mayor added the statistics of usage per gallons, how the State governs small communities, and divides them accordingly. The fact of using our Southwest Consultants through GTUA and our rights to the current supply of water in Grayson County available was mentioned. Ms. Lesa Walt asked why we could not use our neighbors for water, such as Whitewright and Luella. The Mayor had thought of that and called Kentucky Town Water, and needs to research areas of sharing water supplies.

The citizens also brought to surface concerns about the development of roads. The Mayor’s response was the contract had been awarded to Rushing Paving and they are ready to begin construction, the city is waiting for the final preparations from the bank, then the process will begin shortly after negotiations with the bank.

The citizens asked the Mayor to try to bring the situation to a close before winter, and if that would not be possible to wait until spring. The Mayor addressed his concerns with getting the roads complete as quickly as possible, for reasons of cost and need to the city.

 

The Mayor then directed the council to adjourn into executive session, to discuss personnel actions. Ruby Barnes motioned to adjourn and begin an executive session, Jerry Harris seconded, and the council went into executive session at 8:16 PM.

 

 

TO BE SEALED:

 


sealed

 

 


BEGIN UNSEALED:

 

The Mayor declared the personnel action of Chief Miller, They have accepted his resignation, and the Mayor motioned to accept an agreement with Chief Miller to compensate him for his vacation and comp time, at 57 hours for 4 weeks to be paid weekly until paid in full to begin August 14, 2001, Terry Sorensen motioned to accept, Jerry Harris seconded and all were in favor.

 

Second item on the agenda was to invite SGT. Mitchell to accept the Position of Chief of Police for the City of Tom Bean, he accepted, No questions, no expectations. He understood the city’s situation and he has agreed consideration to compensate in view of the budget. The Salary for SGT. Mitchell will be determined on August 14th special session at 5:30 PM to review the bank bids, City Budget, and P&Z ordinances. The motion was made to accept SGT. Mitchell’s acceptance of The Chief of Police. Terry Sorenson agreed to cycle it out, made a motion to table, Ruby Barnes seconded and all were in favor.

 

The council was supplied with a new subdivision ordinance for The City, The Mayor invited council to take the copy home, and consider the changes by August 14, 2001. The City will make changes at the Regular Session, September 10, 2001. Jerry

Harris motioned, Ruby Barnes seconded and all were in favor. The changes for adoption will be publicized in the paper, as a public hearing 15 days before the city sets the date for the hearing. The Mayor stated that if the item is on our agenda, the city could adopt the ordinance that evening. The Mayor gave a number for the new ordinance, the number shall be ordinance #subdivision 080801 That will be discussed on our Special session on Tuesday the 14th of August. The Mayor also stated the P&Z should have authority to rewrite the ordinance, Ruby motioned, Jerry Harris second and all were in favor.

 

Newly appointed Chief of Police SGT. B. W. Mitchell presented the Police report for July.

 


ARREST

6

AGGRAVATED ROBBERY

1

10-50 MAJOR

2

10-50 MINOR

1

THEFT REPORT

1

SUICIDAL SUBJECT

1

UNAUTHORIZED USE OF MV

1

POSSESSION OF DRUG PARAPHERNALIA

3

DEPARTMENT ASSISTS

11

LOOSE LIVESTOCK

4

VERBAL DISTURBANCE

3

REMOVE DEBRIS FROM ROADWAY

1

10-90

12

MOTORIST ASSIST

8

DOS

1

FUNERAL ESCORT

2

MEDICAL EMERGENCY

2

SUSPICIOUS PERSON

1

CRIMINAL MISCHIEF

1

 

 


Chief Mitchell then turned the attention to the National Night Out Campaign. The Chief gave council the agenda for the evening. The chief stated we would have DR Pepper for the citizens and the Fire Dept. will serve Hot Dogs from KC Foods, and The Parish Family will perform as well. Jerry Harris asked where would the proceeds go. Chief of Police said this would be a free event to the public. The issue of crosswalks for school was mention to the chief and he has a plan in place.

 

 

The Council then discussed bills to be paid. Jerry Harris asked for a list of bills paid and list of bills unpaid, Jerry Harris also asked what the balance of the water fund was. While looking at unpaid bills, Jerry Harris asked why the bill from GTE was so high, and he itemized the bills, Jerry also asked why the City Pays a cell phone bill, he was not aware we were paying any more for phones. The point was made that we are to pay for Terry Sorenson’s bill for the purpose of communication when there are problems with the water wells and sewage. There were some other questions, so the Mayor said he would gather up the information for the bills and present them with the new budget. The Mayor pointed out the new policies for water usage, an application with the deposit and Jerry Harris asked that we implement the new policies with the new rates, and the Mayor stated it was in the works.

 

The Mayor also mentioned to Council that the transitions between secretaries makes the process difficult to determine what bills are paid and what we should have to pay. The Mayor brought up the subject of the Court records were behind, and to bring them to current status we would have to pay what was in arrears $5895.00 with the state comptrollers office that we have to pay immediately. The Mayor also added the occurrence with TNRCC, We published an advertisement in March and another advertisement should have followed, The City Secretary researched the files, and found we had not published another notice as needed; The Mayor stated he has been corresponding with an agent at TNRCC and will follow through with what we are to do when this happens.

 

Michael Bryant presented the Public Works Report for July:

 

 

 


READ METERS

RE READS

LEAKS REPAIRED

3

PUT SLEEVE THROUGH DRIVEWAY ON BONHAM STREET

 

WHITE MOUND WELL WENT DOWN

HAD WATER INSPECTION WITH TNRCC

DID THE REPAIRS FROM TNRCC LIST:

1.

ALTITUDE GAUGE ON GROUND STORAGE TANK SO THE WERE ON BOTH TANKS

2.

PUT POWER WIRES FOR WHITEMOUND WELL IN CONDUIT AND CONNECTIONS IN A BOX

3.

RESEALED THE OVER FLOW FLAP ON THE STAND PIPE AT WHITEMOUND

 

*NEXT INSPECTION FOR WHITEMOUND, THE WIRES HAVE TO BE REPLACED

4.

REPLACE USAGE METER AT THE WHITEMOUND WELL

 

 

SEWER:

REPLACED SEWER SERVES ON LACKEY ST., WORKED ON PADDLE WHEELS AT SEWER PLANT TO KEEP IT RUNNING UNTIL CONTRACTOR PUT IN THE NEW ONES

MISC.

MOWED SEWER PLANT, BOTH WHEELS WORKED ON RIDING MOWER (DECK HAS BROKEN) WHITEMOUND WELL HAS A 911 ADDRESS NOW: 1544 WHITEMOUND ROAD.

 

 

 


Michael Bryant added our water emergency was over at 12:30 today. TNRCC (G Perez), tested the samples and cleared them from the boil order. Biffle replaced the water pump but created a few more problems than the city originally had. The wires will have to change from top to bottom for TNRCC to approve the well in the future. Mr. Bryant also faxed the pictures requested from TNRCC. The problem of a new motor (65 horsepower engine) is resolved. Mr. Bryant will be attending a workshop in Oct. 2001.

 

 

Item from the council, there were no items from the council.

 

Mayor David Schaab made the motion to adjourn at 11:03PM Ruby Barnes 2nd, and all were in favor.

 

 

 

 

 

PREPARED BY: CATHERINE ROBLES, CITY SECRETARY

 

DATE APPROVED: ___________________________

 

CHANGES: {IF ANY}

 

SIGNATURE: ________________________________

 

NAME: ______________________________________

 

TITLE: ______________________________________

 

 

 

*Attached